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The templates covered in this chapter are a special type of Word document.

They can hold components for other documents, especially text, Autotext, Macros & Toolbars/Ribbon/QAT Modifications. Finally, they hold additional modifications to your user interface such as keyboard shortcuts and changes to the built-in menus and toolbars.

You don't need to use all (or even any) of these features for templates to help you and those with whom you work.

This is an You don't have to understand everything in those chapters to build a useful template, but it will help for you to at least have skimmed through so that you will know some of the pitfalls and advantages of different methods.

These later versions of Word do not have toolbars except through Add-Ins or the QAT.

See Ribbon in Word 20 for more information on the Ribbon interface. In general, in English "template" means a form or stencil.

"I guess we should recognise that according to Microsoft's research, normal users do not use or even know about templates.

When Word comes out of the box, it is set up to cater for users who do not understand word processing." When you save a document as a template Word will attach the extension of ".dot" to the end of the name instead of ".doc" but it is not the extension that makes it a template.

(In Word 2002-2003 you need to choose "On my computer" to see this dialog. All styles in the template used in the document (whether in the template's text or in text that you type or insert) become defined in the document and will stay with the document even if the attachment is later broken.

If the template's style definition is changed after it is used in the document, the style as used in an existing document will not change unless the template is reattached or the style is otherwise copied into the document again.

(See below for more on attaching a template to an existing document.) Autotext/Building Blocks entries, Macros, Keyboard customizations and Toolbars/QAT Modifications in the template are available to the document so long as the document remains attached to the template, but are not normally transferred into the document.

If your template is full of errors, those errors will replicate themselves ad infinitum! To clean up text from a converted document, save it in RTF (or even text) format, reopen that and save it again as a document file.

Copy that text into a new document based on a solid template. Then apply appropriate styles to all of the text in your document. If you move the document to a different computer that doesn't have the template, the attachment will be broken.


  1. Office 365 Word 2016 Error. Office 365 Group not updating for previous members; Spiceworks Help Desk. The help desk software for IT. Free.

  2. Here is how you permanently change the normal template in Word 2007 to. you'd have to create a document with your preferences and then save it as the.

  3. Why can't I change the normal template for microsoft word 2016. The document “Document1” could not be saved as “Normal.dotm”. Should I not be trying to.

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